Executive Assistant — Lisbon (Hybrid)

We are looking for an experienced Executive Assistant to support senior leadership in a professional services firm, based in Lisbon. You will report to the UK EA Manager and work with up to three Partners, helping them stay productive and organized. This role is ideal for someone who is confident, proactive, and able to handle complex tasks with discretion. Responsibilities: - Provide comprehensive administrative support to the assigned Partners. - Manage calendars, emails, and conflicting priorities across different time zones. - Arrange travel, both domestic and international, including itineraries and logistics. - Assist with client and business development tasks, such as updating CRM and coordinating meetings. - Handle expense reports, timesheets, and support contract and compliance processes. - Coordinate with various departments like Finance, IT, HR, Legal, and Facilities. - Represent the firm professionally with stakeholders and clients. - Contribute to team projects, share knowledge, and provide temporary cover when necessary. Profile: - At least 2 years of experience as an Executive Assistant, Admin Assistant, or in a similar position. - Experience in Professional Services is a plus. - Fluency in English is required; additional languages such as Italian, French, Swedish, Dutch, or German are beneficial. - Strong command of Microsoft Office; familiarity with CRM systems is an advantage. - Excellent organizational and prioritization skills, with the ability to make decisions. - Proactive and resourceful, comfortable working in a fast-paced environment. - Good written and verbal communication skills. Offer: - Initial 6-month contract. - Annual salary between 25K and 30K. - Hybrid work model, requiring 3 days per week in the office. - Office located in central Lisbon. - Collaborative, international, and high-performance culture. - Opportunity to work closely with senior leaders and advance your career as an EA.