Executive Assistant – Hybrid (Professional Services, Lisbon)

A professional services firm is recruiting an experienced Executive Assistant to provide high-level administrative support to senior leaders. Reporting to the UK EA Manager, you will act as a trusted partner for up to three Partners, helping them stay productive, make informed decisions, and run daily operations smoothly. This role is ideal for someone confident, proactive, and skilled at managing complexity with discretion. Responsibilities: - Coordinate domestic and international travel, itineraries, and logistics. - Provide end-to-end executive-level administrative support to assigned Partners. - Support team initiatives, knowledge sharing, and short-term cover when required. - Prepare expenses, timesheets, and assist with contract and compliance workflows. - Manage complex diaries, emails, and competing priorities across multiple time zones. - Act as a reliable point of contact for stakeholders and clients, representing the firm professionally. - Liaise with cross-functional teams (Finance, IT, HR, Legal, Facilities). - Support client and business development activities, including CRM updates and meeting coordination. Profile Required: - Fluency in English (mandatory). - 2 years of experience as an Executive Assistant, Admin Assistant, or in a similar role. - Strong proficiency in Microsoft Office Suite. - Excellent organisational, prioritisation, and decision-making abilities. - Proactive, resourceful, and confident operating in a fast-paced environment. - Strong written and verbal communication skills. - Experience in Professional Services is a strong plus. - Knowledge of one or more of the following is valued: IT, FR, SV, DE, NL. - CRM knowledge is an advantage. Offer: - Annual salary of 25K–30K. - 6-month contract initially. - Hybrid working model: 3 days per week in the office. - Office located in central Lisbon. - Collaborative, international, and high-performance environment. - Opportunity to work closely with senior leadership and advance your EA career.