Executive Assistant — Hybrid (Lisbon)

We are looking for a seasoned Executive Assistant to deliver top-tier administrative support to senior leaders within a professional services firm. You will report to the UK EA Manager and serve as a dependable business ally for up to three Partners, helping them stay productive, make informed decisions, and run their daily operations smoothly. This position is ideal for a confident, proactive individual who thrives on handling complexity with discretion and professionalism. Your responsibilities will include: managing the Partners' calendars, emails, and shifting priorities across different time zones; arranging both domestic and international travel, including itineraries and logistics; assisting with client and business development tasks, such as updating CRM records and scheduling meetings; preparing expense reports and timesheets, and supporting contract and compliance processes; coordinating with various departments like Finance, IT, HR, Legal, and Facilities; representing the firm professionally with stakeholders and clients; and contributing to team projects, sharing knowledge, and providing temporary coverage as needed. To succeed in this role, you should have at least two years of experience as an Executive Assistant, Admin Assistant, or in a similar capacity, with professional services experience being a distinct advantage. Fluency in English is essential, and proficiency in additional languages such as Italian, French, Spanish, Swedish, Dutch, or German is a plus. Strong command of Microsoft Office Suite is required, and familiarity with CRM systems is beneficial. You must be highly organised, able to prioritise and make decisions effectively, proactive, resourceful, and comfortable working in a fast-paced setting. Excellent communication skills, both written and verbal, are also crucial. In return, we offer an initial six-month contract, an annual salary between €25,000 and €30,000, a hybrid work arrangement with three days per week in our central Lisbon office, a collaborative and international atmosphere that values high performance, and the chance to work closely with senior leadership to advance your career as an Executive Assistant.