Executive Assistant – Hybrid (Lisbon)

We are looking for an experienced Executive Assistant to support senior leaders in a professional services setting. You will report to the UK EA Manager and work closely with up to three Partners, ensuring smooth daily operations and effective decision-making. This role is ideal for a proactive, discreet professional who thrives in a dynamic environment. Responsibilities: - Provide comprehensive administrative support to assigned Partners, handling all aspects of their day-to-day activities. - Manage complex calendars, emails, and competing priorities across different time zones. - Arrange domestic and international travel, including itineraries and logistics. - Assist with client and business development tasks, such as updating CRM systems and coordinating meetings. - Process expenses and timesheets, and support contract and compliance-related workflows. - Collaborate with cross-functional teams (Finance, IT, HR, Legal, Facilities) to resolve issues and streamline processes. - Represent the firm professionally with stakeholders and clients, acting as a reliable point of contact. - Contribute to team initiatives, share knowledge, and provide short-term coverage when needed. Profile: - At least 2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar role. - Experience in professional services is an advantage. - Fluency in English is mandatory; knowledge of IT, French, German, Swedish, or Dutch is a plus. - Strong proficiency in Microsoft Office Suite; familiarity with CRM systems is beneficial. - Excellent organizational, prioritization, and decision-making skills. - Proactive, resourceful, and confident in a fast-paced environment. - Strong written and verbal communication skills. Offer: - Initial 6-month contract. - Annual salary between 25K and 30K. - Hybrid work model with 3 days per week in the office. - Office located in central Lisbon. - Collaborative, international, and high-performance work environment. - Opportunity to work closely with senior leadership and grow your EA career.